Alta Mesa Gun Club

10100 Reigl Road                 Wilton CA  95693​​

BY-LAWS OF ALTA MESA RIFLE AND GUN CLUB

GENERAL PROVISIONS



1. This corporation shall have a seal inscribed as follows:

ALTA MESA RIFLE AND GUN CLUB, CALIFORNIA, INCORPORATED OCTOBER 29, 1948.

 
2. These original by-laws have been adopted by the directors of this corporation.  Henceforth, these By-laws may be amended: (a) by resolution adopted by the vote of at least a majority of the entire Active membership of this corporation at a meeting duly and regularly called and held for the Active members of this corporation; or (b) by resolution adopted by the vote of at least a majority of the entire Board of Directors of this corporation at a Directors’ meeting duly and regularly called and held.  If the By-laws are amended by the Directors, at least three days shall intervene between the date of the Directors’ meeting at which the resolution of amendment is introduced and the date of the Directors’ meeting at which such resolution is adopted.

 
3.  All voting shall be done only at a lawfully held meeting and shall be oral “aye” or “nay” unless a secret ballot is demanded.


4.  Unless otherwise provided by law, the Articles of Incorporation, or these By-laws, any proposition can be carried or any action can be taken by the affirmative vote of a majority of those present at the particular meeting if there is a quorum present at such meeting.

 
5.  All notices shall be conclusively presumed to have been received by the addressee thereof when mailed, either regular, electronically, or by that which is currently acceptable to the last address of the particular Director or member, which is of record with the corporation.  

                                                                                                                                                                                                                             4-7-11 

 
6.  Unless otherwise provided by law, the Articles of Incorporation, or these By-laws: (a) a majority of the entire number of Directors shall constitute a quorum for a Directors’ meeting; (b) fifty-one percent of the active members shall constitute a quorum for an Active members’ meeting: (c) and a simple majority of the of the Active members present at a general meeting is required to pass any business.
                                                                                                                                                                                                                             4-7-11   


7.  Officers and Directors shall become such immediately upon being elected and shall hold office until their successors are elected.
                                                                                                                                                                                                                         3-6-2014



8.  The principal office of this corporation shall be located in the County of Sacramento, State of California, at such address as may be designated by the Board of Directors of this corporation.

 
9.  The annual meeting of this corporation shall be a general membership meeting and shall by held on the first Thursday in November of each year at the time and place established by the Board of Directors, the first annual meeting to be held on the first Thursday in November of the year 1948.  There being a quorum present at the annual meeting, the President, Vice-President, Secretary, Treasurer, and Range Officer shall be elected by the majority vote of all members present at that meeting and such officers shall be installed at that meeting; a general report shall be made of the activities and affairs of the corporation for the year immediately last past and opportunity shall be given to any member to inquire further into any activities or affairs of the corporation for such period; and such other business shall be transacted as may properly come before the meeting.  Notice of the annual meeting shall be given either personally or by mail, either regular, electronically, or that which is currently acceptable, to all Active members at least two weeks before the meeting, except whatever notice given of 1948 meeting is sufficient.
                                                                                                                                                                                                                         4-7-2011


BOARD OF DIRECTORS


 
20.  The corporate powers of this corporation shall be exercised by or under the authority of and the business and affairs of this corporation shall be controlled by its seven (7) Board of Directors.  
                                                                                                                                                                                                                         4-7-2011

 
21.  The Directors shall be elected at a meeting of the Active Members, which shall be held during the annual meeting of this corporation.  At such meeting of the Active Members, the entire Board of Directors shall be elected from among the Active Members of the corporation.  No person other than an Active Member of this corporation is eligible to be a director of the corporation.                         
                                                                                                                                                                                                                         4-7-2011

                                                                                 
22.  In the event that there are one or more vacancies in the Board of Directors of this corporation, each vacancy shall be filled one at a time by the election of a new board member by the following process:


    Round #1:  A slate of candidates shall be nominated by the active members from the active member roster.  Each active member shall cast (in person or by proxy) only one vote for one of the candidates.  The candidate with  the affirmative vote of not less than two-thirds (2/3) of the entire active membership shall be announced as the new board member.  If no one candidate receives the required number of votes; the two with the highest number of votes proceed to Round #2.
    Round #2:  Each active member shall cast (in person or by proxy) only one vote for one of the two (2) candidates from Round #1.  The candidate with the affirmative vote of not less than two-thirds (2/3) of the entire active membership shall be announced as the new board member.  If no one candidate receives the required number of votes; both candidates shall proceed to Round #3 for a vote by only the Board of Directors.
    Round #3:  Each director shall cast (in person or by proxy) only one vote for one of the two (2) candidates from Round 2.  The candidate with the simple majority of votes shall be announced as the new board member.
    Rounds #1-3 are repeated for each vacancy until all seven (7) board of director positions are filled.                                                                                                                                                                                                                                                                   3-6-2014, 4-7-11


23.  The Board of Directors shall elect from its own number a Chairman to preside at all meetings of the Board of Directors.


24. The Board of Directors shall transact its business immediately following the regular monthly member meeting as needed at regular meetings, each regular meeting to be held at the place of the regular monthly meeting and immediately upon the adjournment of every regular monthly meeting of the Active Members as needed.  If there shall be no regular meeting of the Active Members because of lack of a quorum or otherwise, the regular monthly directors meeting shall be held one-half hour after the time for the Active Members’ meeting.  No notice of the time or place of the regular meetings of the Board of Directors need be given.                                                                                      
                                                                                                                                                                                                            3-6-2014, 4-7-11


25.  At the request of two directors, the Chairman of the Board shall call a special meeting of the Board of Directors.  Additionally, the Chairman of the Board at his/her discretion may call a special meeting of the board of directors.  Notice of any special meeting of the Board of Directors shall be given not less than twenty-four (24) hours before the meeting by personal notification by the Chairman or Secretary and the and the notice sent by mail, or any such form of current communications that provide immediate delivery.
                                                                                                                                                                                                                              4-7-11


OFFICERS


30.  In addition to the officers specified in the Articles of Incorporation of this corporation, there shall be a Secretary.


31.  Any two or more offices, except those of President and Secretary, may be held by the same person.

 
32.  The President, Vice-President, Treasurer, and Range Officer shall be elected as provided by section 9 of these By-laws. At the Directors’ meeting immediately following the Active members meeting held the first Thursday in November, the Directors shall appoint the Secretary from the  Active membership list. 
                                                                                                                                                                                                                       11-3-2005

                                                                                                 
33.  The President shall preside over all meetings of the Active members and Associate members and all general membership meetings; shall sign all contracts and other written instruments authorized or approved by the Board of Directors or the Active members; and shall perform such other duties as the Board of Directors may designate.

 
34.  The Vice-President shall act as and have all the powers of the President whenever the President is absent or is unable or wrongfully refuses to act.

 
35.  The Secretary shall keep a full and complete record of minutes of all Directors’ meetings, of all Active members’ meetings, and of the general membership meetings and shall sign all of such minutes and affix the seal of the corporation thereto; shall keep the seal of the corporation and affix it to such papers and instruments as may be required in the regular course of the corporation’s affairs; shall serve all required or proper notices, either personally or by mail; either regular, electronically, or that which is currently acceptable; shall sign all contracts or other written instruments authorized or approved by the Board of Directors or the Active members; and shall perform such other duties as ordinarily pertain to the office of Secretary or as may be prescribed by the Board of Directors.
                                                                                                                                                                                                                              4-7-11

 
36.  The Treasurer shall receive and safely keep all funds of the corporation and deposit them in such bank or banks as the Board of Directors may designate, such funds to be disbursed by checks, debit cards, or any other means commonly acceptable, signed by such person or persons as may from time to time be so authorized by the Board of Directors; and shall perform such other duties as ordinarily pertain to the office of Treasurer or as may be prescribed by the Board of Directors.
                                                                                                                                                                                                                             4-7-11

 
37.  The Range Officer, who has appropriate documentation of the completion of a gun safety course taught by an NRA (RSO) Range Safety Officer and has been at least an active deputy within the club for at least two years, shall supervise all activities of the corporation involving the use or handling of firearms; shall have complete responsibility for the safety of persons or property when firearms are being used or handled in or about the corporation’s premises; shall have complete responsibility for the safety of such persons and property as may be the responsibility of the corporation when the corporation is participating or otherwise interested in any activity conducted elsewhere than on the corporation’s premises; shall have complete authority to regulate or forbid the use or handling of firearms by any person upon the corporation’s premises, whether such person is a member of the corporation or otherwise; shall have complete authority to regulate or forbid the use or handling of firearms by any person subject to any control or supervision of the corporation when the corporation is participating or otherwise interested in any activity conducted elsewhere than on the corporation’s premises; shall have the power to appoint such deputies as he may find necessary or desirable to assist him, all such deputies to have all of the power, authority, and responsibility of the Ranger Officer; and shall perform such other duties as may be prescribed by the Board of Directors..

 
38.  If at any time a person is unable or wrongfully refuses to perform the duties of his/her office, the Board of Directors may appoint an officer pro tempore to perform the duties of such office.
                                                                                                                                                                                                                             4-7-11


ACTIVE MEMBERS


40.  The Active Member shall be defined as an individual voting membership with a current NRA when their club dues are paid, and be of 18 years or older.  The Active Members shall hold a regular active member meeting on the first Thursday in every month at such time and place as may from time to time be specified by the Board of Directors.  No notice of any regular meeting need be given.
                                                                                                                                                                                          3-6-2014, 1-5-2012, 4-7-11


41.  At the request of ten Active Members the President shall call a special meeting of the Active Members.  Additionally, the president at his/her discretion may call a special meeting of the Active Members.  Notice of any special meeting of the Active Members shall be given not less than thirty-six (36) hours before the meeting and the notice be sent by mail, or any such form of current communications that provide immediate delivery.  No business shall be transacted at any special meeting except as stated in the notice thereof unless by the unanimous consent of all Active Members, all of the Active Members being present at the meeting either in person or by proxy.
                                                                                                                                                                                                            3-6-2014, 4-7-11


42.  Active Members may attend any meeting either in person or by proxy.


43.  Every Active Member shall be entitled to one vote.

 
44.  An Active member’s membership in the corporation is terminated: (a) by his/her death; (b) by his/her resignation; (c) by failing to pay dues on or before the first Thursday of December; or (d) by not attending in person five (5) of the regular Active Member monthly meetings that are held during the AMGC membership year of twelve (12)_ consecutive months beginning with December and ending the following November.  After missing the fifth meeting, the active member shall be given the next seven (7) days to submit a written appeal to the Chairman of the Board of Directors.  The Board of Directors shall hold a meeting before the next regular Active Member monthly meeting to consider the written appeal.  The decision of the Board of Directors shall be immediately communicated in writing to the active member submitting the appeal and to the membership at the next regular active member monthly meeting.                                                                                                                                                                                                                                                                                                                                                                       3-6-2014, 10-4-2007, 4-7-11

 
45.  The dues for Active members shall be in such amount as may from time to time be established by the Board of Directors of this corporation.  All dues shall become payable in advance on the first Thursday in November of each year; and, if any Active member does not pay his/her dues on or before the first day of December immediately following, he/she thereby and thereupon loses his/her membership in the corporation. 
                                                                                                                                                                                                                         1-5-2012

 
46.  If any active member is admitted after the first Thursday in November, his/her dues shall be pro-rated on a quarterly basis, such dues being payable in advance.
                                                                                                                                                                                                                              4-7-11



ASSOCIATE MEMBERS



50.  Any person may be admitted to associate membership in this corporation by a two-thirds vote by the Board of Directors in the absence of a two-thirds vote of the active members.  The associate member is required to have a current NRA membership when their club dues are paid and be of 18 years or older.  
                                                                                                                                                                                                        3-6-2014, 1-5-2012


51.  Associate members may attend any meeting of the Active members but shall not be entitled to vote on any motion, resolution, question, proposition, or other matter which may come before the meeting for action or decision or in which the corporation has any interest whatever.


52.  Associate members may attend the annual general membership meeting either in person or by proxy.


53.  Dues shall be in such amount as may from time to time be established by the Board of Directors of this corporation.  All dues shall become payable in advance on the first Thursday in November of each year; and, if any Associate member does not pay his/her dues on or before the first Thursday of December immediately following, he/she thereby and thereupon loses his/her membership in the corporation unless there are special circumstances that are presented to and approved by the Board.  If any Associate member is admitted after the first Thursday in November, his/her dues shall be pro-rated on a quarterly basis, such dues being payable in advance.
                                                                                                                                                                                                   1-5-2012, 11-20-2010


TERMINATION OF MEMBERSHIP FOR CAUSE



60.  The membership and all rights of membership may be terminated for cause;


Upon the recommendation of the Board of Directors by a vote of two-thirds of the directors, that in the opinion of the Board , the member’s conduct has or is likely to endanger the welfare, character, or best interests of the club, or that the member has violated the bylaws or established rules of the club, or that the member has engaged in an illegal act or an act of moral turpitude affecting the club, its assets, or its members, subject tot he limitations and procedures set forth in Section 61 of these bylaws.
                                                                                                                                                                                                                         2-3-2011
 

61.  The membership of a member who has been the subject of a vote of the Board of Directors as provided in Section 60 shall terminate, provided such member was given both a twenty (20) days’ prior written notice of the termination stating the reasons therefore and an opportunity to be heard on the matter of the termination upon the written request of the subject member delivered to the Board of Directors within ten (10) days of the date of the notice, requesting a hearing and designating two Active Members to serve on the hearing committee.  The notice shall be given to such member sent by first-class mail to the last address of such member as shown on the records of the club and additionally, the notice may also be sent or delivered by any other means.  The hearing shall be, at the election of such member, oral or in writing and shall occur not less than five (5) days before the effective date of the termination.  The hearing shall be conducted at 10100 Reigl Road, Wilton, California, by a hearing committee composed of seven Active Members who are willing to serve, two of whom shall be those designated by the subject member in his or her request for a hearing, two selected by the Board of Directors, and three by these four members.  If any of the final three committee positions cannot be agreed upon by the four initially selected members within six days of the hearing, the President may appoint any Active Members who are not Board members to serve on the committee.   The President may extend these time periods in the interest of substantive justice.  The hearing shall be closed to all persons other than the participants, and shall be presided over by an officer of the club, who shall perform the following duties;


61.1  Read the charges against the subject member;


61.2  Require that the charges be verified by the testimony of the person or persons making them;

 
61.3  Hear any other witnesses against the subject member;


61.4  Allow the subject member to cross-examine each witness following the testimony of the witness;


61.5  Allow the subject member to make a statement in his or her own behalf;


61.6  Allow the subject member to call witnesses in his or her own behalf; and

 
61.7  Allow the Active Members to question the witnesses after they have been questioned by the member.

 
61.8  The committee shall conduct the hearing in good faith and in a fair, timely, and reasonable manner, and shall decide all issues by an affirmative vote of four members.  The committee shall have the exclusive power and authority to decide that the proposed termination takes place or not take place.  In lieu of the proposed termination, the committee may vote to substitute a suspension of the subject member’s rights and privileges to use the facilities of the club for up to six (6) months and under such terms as it fins reasonable under the circumstances.

 
61.9  The President of the club shall include “Termination of Membership for Cause” as an agenda item for the next general meeting where the President will report the following:


Date of the "Termination of Membership for Cause" hearing.
Name of the member the hearing was for.
Read the written decision of the committee.
Remind the members that all other related information is confidential.                                                                        

                                                                                                                                                                                                        3-6-2014, 2-3-2011

62.  All rights of a member in the club shall cease upon the termination of such member’s membership.  Termination shall not relieve the member from any obligations or charges incurred, services or benefits actually rendered, dues, or fees, or arising from contract or otherwise.  The club shall retain the right to enforce any such obligation or to obtain damages for its breach.
                                                                                                                                                                                                                              2-3-11


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